Sunbelt Capital Investment LLC ("Sunbelt Capital," "we," "us," or "our") is committed to protecting the privacy of visitors to our website and individuals who submit information to us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, submit a deal or inquiry through our online forms, or otherwise interact with us.
1. Information We Collect
Website Visitor Information
When you visit our website, we collect information through automated means, including:
- Browser and Device Information: Browser type, operating system, pages visited, time spent on pages, links clicked, and referring website
- Analytics Data: Through Google Analytics or similar tracking services, we collect data about how you interact with our website
- Cookies: We use cookies to track website usage, remember preferences, and improve user experience
Form Submission Information
When you submit an opportunity, inquiry, or other information through our website forms, we collect:
- Personal Information: Your name, email address, and phone number
- Business Information: Your company name and business role (Broker, Owner/GP, Other)
- Deal Information: Deal location (city and state), asset type (multifamily, commercial, industrial, other), estimated deal size (purchase price or loan balance), timing constraints, and any additional notes
Mortgage Brokerage and Loan Application Information
If you apply for financing through our licensed mortgage brokerage, we collect additional information required for loan underwriting, including:
- Financial information (bank statements, tax returns, income documentation)
- Credit information (with your authorization)
- Identity verification information (Social Security number, driver's license)
- Property information (appraisals, title reports, property condition assessments)
- Employment and business information
This information is collected in accordance with federal mortgage lending laws, truth-in-lending requirements, and consumer protection regulations.
2. How We Use Your Information
We use the information we collect for the following purposes:
Deal Evaluation and Underwriting
- To review opportunities and determine fit with our investment criteria
- To conduct underwriting analysis and prepare evaluations
- To develop investment theses and financial projections
- To assess risk factors and investment potential
Communication and Business Development
- To contact you regarding submitted opportunities or inquiries
- To respond to your questions and requests
- To provide updates on deal status or next steps
- To share new investment opportunities that may align with your interests (only with your consent)
- To maintain ongoing business relationships with brokers, counterparties, and service providers
Mortgage Brokerage Operations
- To process loan applications and determine lending decisions
- To fund loans and manage loan servicing
- To comply with mortgage lending regulations and reporting requirements
- To verify borrower identity and assess creditworthiness
Compliance and Legal Obligations
- To comply with federal, state, and local legal requirements
- To maintain records required by lending regulations, tax law, and legal obligations
- To detect, prevent, and address fraud and other illegal activity
- To enforce our agreements and protect our legal rights
Website Improvement
- To analyze website usage patterns and improve website functionality
- To troubleshoot technical issues
- To enhance user experience
3. How We Share Your Information
We share information we collect with the following categories of recipients:
Service Providers and Counterparties
When you submit a deal opportunity or apply for financing, your information may be shared with:
- Lenders and capital partners (to evaluate financing options and loan structure)
- Underwriters and appraisers (to conduct property valuations and underwriting analysis)
- Title companies and escrow agents (to facilitate closings)
- Legal counsel and compliance advisors (to review transaction structure and regulatory compliance)
- Accountants and tax advisors (for tax and financial planning purposes)
- Property inspectors and environmental consultants (to evaluate property condition and environmental risk)
- Insurance providers (to arrange property and liability insurance)
Business Associates and Partners
We may share information with brokers, co-investors, and other business partners who are involved in evaluating or executing opportunities.
Compliance and Legal Obligations
We may disclose information to comply with legal requirements, respond to court orders or subpoenas, or protect the rights, privacy, and safety of our company, our stakeholders, and the public.
Data Processing Agreements
Where appropriate, we enter into Data Processing Agreements and Non-Disclosure Agreements with service providers and counterparties that specify how information will be handled, protected, and used.
4. Data Security and Protection
Encryption and Technical Safeguards
We maintain administrative, physical, and technical safeguards to protect the confidentiality and security of information we collect. We employ the following protections:
- Encryption: Sensitive data, including mortgage application information and personally identifiable information, is encrypted in transit and at rest
- SOC 2 Compliance: Our systems and processes comply with SOC 2 Type II standards for security, availability, and confidentiality
- Secure Servers: We use dedicated email servers and secure cloud infrastructure for data storage
- Access Controls: Access to sensitive information is restricted to authorized personnel on a need-to-know basis
- Password Protection: Systems requiring access credentials are protected by strong password policies
Limitations
While we implement reasonable security measures, no security system is completely secure. We cannot guarantee absolute security of information transmitted over the internet or stored in our systems. You acknowledge the inherent risks of online communication and data storage.
5. Data Retention
CRM and Long-Term Record Retention
We retain information submitted through our website forms and deal inquiries indefinitely in our Customer Relationship Management (CRM) system. This retention supports:
- Ongoing business relationship management
- Historical record-keeping for legal and regulatory compliance
- Future business development and opportunity matching
- Tax and financial record-keeping obligations
Mortgage Application Data
Loan applications and related documentation are retained in accordance with federal mortgage lending regulations, which generally require retention for a minimum of seven (7) years.
Informal Retention Schedule
Data retention policies are applied on an informal, as-needed basis. You may request deletion or modification of your information at any time by contacting us at deals@sunbeltcap.com.
6. Your Privacy Rights
Access to Your Information
You have the right to request access to information we maintain about you. To request access, email deals@sunbeltcap.com with a description of the information you seek.
Correction and Modification
You have the right to request correction of inaccurate information. To request corrections, email deals@sunbeltcap.com with details of the information you wish to correct.
Deletion of Your Information
You have the right to request deletion of your information from our systems. Requests for deletion should be sent to deals@sunbeltcap.com. Please note that:
- We may retain information as required by law or for legitimate business purposes
- Deletion of certain information may affect our ability to serve you or process future opportunities
- Historical records may be retained for legal, tax, or compliance purposes
Response Timeline
We will respond to access, correction, and deletion requests within thirty (30) business days, or as required by applicable law.
7. Cookies and Website Tracking
Google Analytics and Similar Services
We use Google Analytics and similar analytics services to track website usage, measure traffic patterns, and understand how visitors interact with our website. These services use cookies to collect information about your browsing behavior.
Cookie Preferences
Most web browsers allow you to control cookies through browser settings. You can configure your browser to reject cookies, accept cookies from specific sites only, or notify you when cookies are set. Please note that disabling cookies may limit functionality of our website.
Do-Not-Track
Our website does not currently respond to Do-Not-Track signals. You may have other options regarding tracking of your information; please see your browser settings and privacy options.
8. Marketing Communications
Deal Updates and Opportunity Sharing
We may periodically contact you via email with updates on submitted opportunities or with new investment opportunities that may align with your stated interests. These communications are sent only to brokers, owners, and other business contacts who have previously submitted opportunities or expressed interest in our deals.
Opt-Out and Unsubscribe
You may opt out of marketing communications at any time by:
- Clicking the "Unsubscribe" link at the bottom of any marketing email
- Sending an email to deals@sunbeltcap.com with the subject line "Unsubscribe"
- Replying to any email with "Unsubscribe" or "Stop"
We will honor opt-out requests within ten (10) business days. Please note that even if you opt out of marketing communications, we may still contact you regarding deals you have submitted or other transactional matters.
9. Third-Party Links and Services
Our website may contain links to third-party websites, applications, and services that are not operated by Sunbelt Capital. This Privacy Policy does not apply to third-party websites or services, and we are not responsible for their privacy practices. We recommend reviewing the privacy policies of any third-party services before providing your information.
10. Children's Privacy
Our website and services are not directed toward individuals under the age of eighteen (18). We do not knowingly collect information from minors. If we become aware that we have collected information from a minor, we will delete such information as soon as practicable.
11. State and Federal Privacy Laws
Federal Mortgage Lending Regulations
Information collected in connection with mortgage applications and lending is subject to federal lending regulations, including the Truth in Lending Act (TILA), Fair Credit Reporting Act (FCRA), Gramm-Leach-Bliley Act (GLBA), and Fair Housing Act (FHA).
Florida Privacy Considerations
Sunbelt Capital is based in Florida. While we do not assume applicability of state-specific privacy laws beyond our home state, we are committed to maintaining privacy practices consistent with applicable state laws where we conduct business.
Future Regulatory Changes
Privacy laws and regulations continue to evolve. If Sunbelt Capital's operations expand into states with specific privacy obligations (such as the California Consumer Privacy Act, Virginia Consumer Data Protection Act, or similar), we will update this Privacy Policy to reflect compliance with those requirements.
12. Data Processing and International Transfers
Domestic Operations
Sunbelt Capital operates primarily in the United States. Information we collect is stored on servers located in the United States and processed by employees and service providers within the United States.
No International Data Transfers
We do not intentionally collect information from individuals located outside the United States or transfer personal information outside the United States.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the "Last Updated" date at the bottom of this page. Your continued use of our website following changes to this policy constitutes your acceptance of the updated terms.
14. Contact Us
If you have questions about this Privacy Policy, our privacy practices, or wish to exercise your rights regarding your information, please contact us:
Sunbelt Capital Investment LLC
Email: deals@sunbeltcap.com
Phone: (404) 555-0101
Mailing Address:
1234 Business Blvd, Suite 100
Atlanta, GA 30309
Privacy Inquiries
For privacy-specific inquiries, please include "Privacy Request" in your subject line and provide:
- Your name and contact information
- A description of your request (access, correction, deletion, or general inquiry)
- Any relevant details about the information in question
We will acknowledge receipt of your privacy request within five (5) business days and respond within thirty (30) business days, or as required by applicable law.
Last Updated: November 26, 2025
Effective Date: This Privacy Policy is effective upon publication and applies to all information collected through our website and services on and after the Effective Date
